The mission of the ASFM Huasteca Library is to work with students, faculty, and staff to develop critical thinking, information literate consumers and creators of information, and to develop a culture of literacy among all stakeholders in the greater school community. To this end we will provide information literacy skills instruction along with a collection of materials to implement, enrich, and support the curriculum of the American School Foundation of Monterrey and to meet the individual educational, emotional, and recreational needs of the entire ASFM community.
ASFM Library Policies - As is reflected in our mission, the guiding principles of this library are to strive to eliminate obstacles to access rather than enforce restrictions on it; to be inclusive in our practices rather than exclusive; and generally allow a sense of mutual respect among staff and patrons to inform our interpretations of policy. Patrons who act in good faith by caring for materials and using them properly and by treating the library staff, patrons, and facilities with respect will be afforded every opportunity to do so. (We like to say that our policies are written in sand rather than etched in stone, i.e., the library staff will defer to our guiding principals over rigorous policy enforcement when possible and prudent.)
Table of Contents
I. Behavior Policy
II. Circulation Policy
III. Weeding Policy
IV. Collection Development and Materials Selection Policy
V. Electronic Information Policy
VI. Reconsideration of Challenged Materials
A. Patrons who act in good faith by caring for materials and using them properly and by treating the library staff, patrons, and facilities with respect will be afforded every opportunity to do so. That having been, said the following rules and consequences have been established to uphold expected standards of behavior in the library:
- No food or drink in the library, with the exception of seal containers of water.
- No running or rough-housing in the library.
- Respect the staff and patrons in the library by not being disruptive– in voice or action, your liberties end where the next patron begins.
- Gaming and streaming of videos is only allowed before and after school and in breaks.
- Cell phones might be used only as texting devices before and after the school day (8:15am - 3:15pm). Cell phones are not to be used inside of the Library on breaks or lunch periods.
- No sleeping in the Library is allowed.
The library resources, materials and installations are used by all patrons, it is every user responsibility to respect and care for all library property.
- First violation results in the student being asked to leave the library and receiving an official warning. A record of the violation will be entered in the student account “general notes” section of the patron’s library record; e.g., “Nov. 2, 2008 - No food or drink in library; warning.”
- Second violation results in the student being barred from entering the library without the library staff or a teacher’s consent during the periods before school, recess, lunch, or after school for a period of two weeks or more. A record of the violation will be entered in the student account “general notes” section of the patron’s library record; e.g., “Nov. 3, 2008 - No food or drink in library; not permitted unaccompanied access from Nov. 4 through Nov. 18.”
- Third violation results in an immediate parent phone call explaining the violation and previous history, plus the consequence of two weeks barred access (same as in the second violation, above) as well as a detention to be served at the convenience of the librarian or staff. A record of the violation, the parent phone call, and detention will be entered in the student account “general notes” section of the patron’s library record.
- A list will be maintained of students barred from using the library, along with the dates that the consequences are effective. The list will include a photograph of the student(s). The list will be kept behind the circulation desk, out of the sight of patrons.
B. Loan Periods and renewals
C. Renewal of Materials
Materials must be brought into the library in order to be renewed.
D. Overdue Materials
Please return materials promptly, as this will ensure that others will have access to them.
The due date of books are date-stamped on the date due slip located at the back of the book; however, the library patron is responsible for knowing the return date for all items checked out. Overdue notices will either be sent electronically or printed out according to students’ homeroom classes and delivered to homeroom teachers’ inboxes or mailboxes every Friday afternoon and should be delivered to students at the beginning of each week. In addition, information regarding overdue items will be available in the students’ PowerSchool accounts.
All barcoded library items incur an overdue charge of one peso per item per school day beginning the second school day after the item is due. (There is a one-day grace period.) Throughout the school year, the library staff will generate an overdue list, based on students’ homeroom class, which will be delivered to the homeroom teacher’s inbox or mailbox every Friday afternoon or Monday morning.
Library materials that are overdue will incur a fine of one peso per item per school day. Once a student’s library debt reaches 20 pesos, the student will loose library privileges such as checking out material or making prints or copies. Books that are not returned will be considered lost and borrowers are charged for their replacement. (See, “Lost and Damaged Materials,” below.)
Any item more than 30 days late will be considered lost, at which time the patron’s library privileges will be suspended and the cost of the item plus 20% for shipping, handling and processing will appear on the patron’s record and must be cleared or reduced to a balance that is below 30 pesos before privileges are to be restored. The student and his/her parent will be notified of the replacement cost of the item, and the balance will remain on the student’s account until the item is paid for. An alert note on the patron’s record will alert library staff members of the patron’s suspended privileges.
E. Lost and Damaged Materials
F. Unresolved Library fines and charges
G. Restriction of Library Privileges
The Huasteca Library reserves the right to restrict or suspend library privileges according to the judgment of the Librarian. Such action might be taken as a result of numerous instances of loosing or damaging materials, chronically disregarding due dates or other library rules and policies, causing damage to the library, theft/attempted theft of materials, or other extreme cases. (See Behavior Policy, below, for details.)
H. Confidentiality of Library Records
The American Library Association Policy Manual, 54.15, Code of Ethics, point 3, states, "Librarians must protect each user's right to privacy with respect to information sought or received, and to materials consulted, borrowed or acquired." To that end, the Library staff will only access confidential information for legitimate library business; further, library staff will not share this information with anyone other than the patron without the patron’s express written permission.
A notable exception to this rule is that information regarding students’ library status with regard to fines, charges and books that are currently checked out or overdue is available to parents or administrators through PowerSchool.
I. Checkout procedure at ASFM Huasteca
All barcoded items are to be checked out through the circulation desk. Patrons checking out magazines will be assigned an index card at the circulation desk upon which will be recorded the patron’s name and identification number along with the title, date, and volume information of the magazine.
(We are soon to test a “temporary item check out” capability available through Alexandria wherein the item to be checked out is placed in sided a barcoded, reusable magazine-sized envelope.)
Missouri faculty and staff can search our collection via the web and send an email to a library staff member requesting that items be checked out in their names. Items can often be delivered within one business day via the school messenger.
In affirmation of the library’s mission statement, Huasteca maintenance and security staff are also allowed and encouraged to take advantage of library services. These patrons will open a library account and be assigned a patron number. Items that they check out need to be accompanied by a note from a library staff member confirming the library transaction that can be showed to the security guards as they leave campus.
Library materials are to be returned to circulation desk personnel or dropped in the book drop located in the library circulation desk area.
Off campus loans, e.g., items loaned to Missouri campus teachers, can be returned via school messenger to a member of the library staff.
A. Definition and Purpose: Weeding is the process of maintaining the condition and integrity of a library collection’s holdings. Books are to be weeded on the basis of their physical condition, the accuracy of their content, and the age of the content as determined by the item’s publication and copyright dates..
B. Responsibility: Weeding will be performed by library personnel and parent volunteers who have been trained in the practice.
C. Time Frame: Weeding should be an on-going process in all sections of the library.
D. Areas to be Weeded: Every section of the collection will undergo weeding. Library personnel and parent volunteers will maintain a record of which sections of the collection have been weeded and which books have been de-selected. After review from the librarian, these materials will be permanently removed from the shelves and deleted from the automated Alexandria library records. The librarian will then make a decision as to whether or not to replace the book. All replacement titles should be added to the current acquisition list.
Since the fiction section is not as time sensitive as most sections of the nonfiction sections, the condition of the book its circulation record will be the primary determinants of whether or not it is to be weeded from the collection.
E. Procedure: See the Powerpoint presentation, “Weeding – CREW method” at Documents: Library, for training information.
After identifying the section of the collection to be weeded, the library personnel or parent volunteer will refer to the latest collection analysis and print a list of aged titles from that section including the copyright information. After reviewing the section for books in poor physical condition and checking the section for outdated or incorrect information (see Appendix A for a guideline) identified books will be removed from the shelf and placed on a book cart to be stored in the library office for review by the librarian, who will then be responsible for deleting them from the system and deciding which titles should be repaired or replaced.
A separate record will be maintained to record the progress of the weeding efforts in order to assure that the entire collection gets systematic attention.
Reviewed and passed by the Board of Directors of The American School Foundation of Monterrey, November 2000.
A. Statement of Policy -The policy of The American School Foundation of Monterrey is to provide a wide range of learning resources at varying levels of difficulty, with diversity of appeal and the presentation of different points of view to meet the needs of students and teachers.
B. Objectives of Selection
C. Responsibility for Selection of Learning Resources
D. Criteria for Selection of Learning Resources
a. Learning resources shall support and be consistent with the general educational goals, and the aims and objectives of the American School Foundation of Monterrey and specific courses and grade levels.
b. Learning resources shall be chosen to enrich and support the curriculum and the personal needs of users.
c. Learning resources shall meet high standards of quality in:
d. Learning resources shall be appropriate for the subject area and for the age, emotional development, ability level, learning styles, and social development of the students for whom the materials are selected.
e. Learning resources shall be designed to provide a background of information that will motivate students and staff to examine their own attitudes and behavior; to comprehend their duties, responsibilities, rights and privileges as participating citizens in our society; and to make informed judgments in their daily lives.
f. Learning resources shall provide information on opposing sides of controversial issues so that users may develop under guidance the practice of critical analysis.
The selection of learning resources on controversial issues will be directed toward maintaining a balanced collection representing various views.
Learning resources shall clarify historical and contemporary forces by presenting and analyzing inter-group tension and conflict objectively, placing emphasis on recognizing and understanding social and economic problems.
E. Procedures for Selection of Learning Resources
F. Donated Materials
Gift materials shall be judged by the criteria outlined in the library selection policy and shall be accepted or rejected by those criteria. [Acceptance of donated materials does not imply that the materials will become part of the library collection. Donated items may then be given to a teacher for classroom use or to individual students, given to another institution, recycled or discarded.]
In keeping with our role as a source for accessing information, the library provides Internet access to information beyond the confines of our collection. The Internet affords us an exciting opportunity to have immediate access to timely and comprehensive information as well as a wide variety of primary sources. Providing connections to global information services and networks outside the library is different from selecting and purchasing materials for the library collection. The Internet changes rapidly, frequently, and unpredictably.
As the vast amount of information on the Internet is generated outside the library, the library cannot be responsible for accuracy, authenticity, currency, availability, or completeness of information. We cannot insure that Internet communications are secure or private.
Because of the library's limitations, the user is responsible for using discretion when considering the quality of material, questioning the validity of information, and choosing what is individually appropriate.
Through the ASFM Information Literacy curriculum presented in the Research Skills rubric and Teacher’s Guide, we can offer teachers and students guidelines for evaluating web sites and search strategies for finding the most appropriate information from the web. In addition, as students visit our library to conduct research on the Internet, we can formally or informally train them in how to use the Internet in a responsible and discriminating manner.
**Among the changes in the redesigning of the library website of 2009-10, we will also provide guidance to web resources through our Class Projects and our Learning Links pages, both found on ASFM Huasteca Library web page.
In the ASFM Huasteca Library setting, the Internet is a resource that provides timely access to students' information needs. Unfortunately, limited computer resources do not permit the library to unlimited patron support for all students at all times. Therefore, in order to best allocate these finite resources, student access to the library's computers will be limited in the following ways:
A. Statement of Policy
B. Request for Informal Reconsideration - The school shall try to resolve the issue informally. The principal or other appropriate staff shall explain to the questioner the school’s selection procedure.
C. Request for Formal Reconsideration
4. Guiding Principles
Objectives of the Library